Run a Bookings page without being bookable yourself

Option 1: keep your role, unassign yourself#

1. Open Bookings, go to Shared booking pages and pick the page.
2. Go to Services and edit the first service.
3. Open Assign staff and deselect yourself. Leave at least one other person selected.
4. Select Save changes, then repeat for every service, including the default service that was created with the page.
5. Open the public booking page in a private window and check that your name doesn't appear under any service, and that "Anyone" still shows times.

Your role on the Staff page stays as it is, so you keep full control of settings, services and the calendar. Microsoft describes "Anyone" assignment as random among the staff available for that booking, so someone who isn't on the service can't be picked.

Things to watch:

• Every new service. Check Assign staff each time you add a service. Microsoft doesn't document which staff a new service starts with.
• Don't leave a service with an empty list. In the service data the public booking page reads, an empty staff list is treated as "all staff on the page", which would include you.
• Notifications. Staff emails go to the people assigned to a booking. To keep seeing every booking, turn on Notify when a booking is created or changed under Booking page → Scheduling policy; it sends to the email address on Business information.

Option 2: don't be staff at all (super user)#

The add-staff article on Microsoft Learn describes making someone a "super user": an Exchange admin grants them Full Access and Send As on the booking mailbox with PowerShell. In the article's example, the person "now has administrator access, but doesn't appear as bookable staff in Bookings." Two notes from the article: the steps only work if the person isn't already a Viewer on that page, and adding -AutoMapping:$false keeps the booking mailbox out of their Outlook. The commands and the rest of the process are in how an admin can open every Bookings calendar.

Order matters if you're the creator. The Bookings FAQ says the calendar is accessible only to staff in the Administrator or Viewer roles, so if you remove yourself from Staff before your mailbox access is in place, you can lock yourself out. Add a second Administrator or set up Full Access first.

Which to choose#

What each role can change is covered in Bookings staff roles. If you also want customers to always pick a named person rather than "Anyone", see removing the Anyone option.

BookingsXP is independent and not affiliated with or endorsed by Microsoft.