Add or remove "Book time with me" in your Outlook signature

Where the line comes from#

Microsoft Learn lists Email signature settings as one of three ways to share your Bookings with me page (Personal Bookings), and says the link is then added to your signature "every time you draft or send an email using Outlook". Learn doesn't name the setting. The label above comes from a 2026 Microsoft Q&A answer by a Microsoft MVP and matches university IT guides. Users report the text it inserts as "Book time to meet with me".

Because the checkbox adds the line, your signature text can look empty in the editor while every new message still gets the booking link.

Add the link#

1. On the Bookings home page, open the sharing options for your personal booking page and choose Email signature settings. Or go straight to Outlook on the web or new Outlook: Settings → Accounts → Signatures. Older layouts put signatures under Mail → Compose and reply.
2. Edit the signature you use for new messages.
3. Tick Include a link to my bookings page in my signature, then save.
4. Open a new message and check the line is there, then send yourself a test and click it from another browser, signed out.

If the checkbox is greyed out#

Microsoft doesn't document why. In 2022 one Microsoft 365 writer found it greyed out and guessed that having two public meeting types was the cause. One university help desk suggests reopening Outlook in a new browser window and trying again. The reliable route is to add the link yourself:

1. Copy your page link from the Personal booking page heading on the Bookings home page.
2. In the signature editor, type the words you want, such as "Book a meeting with me", select them and add the copied link with the link button.

Don't use the Bookings homepage address (…/bookings/homepage), as one 2026 Q&A comment suggests, or a link ending in /bookwithme/me. Those open the visitor's own Bookings or a sign-in screen, not your page.

Classic Outlook, Mac and mobile#

Microsoft says you need to create signatures separately in Outlook on the web and the desktop app, and classic Outlook for Windows keeps its own signatures (File → Options → Mail → Signatures). Microsoft documents no booking-page checkbox there, so add the page link as an ordinary hyperlink, as in the steps above. Do the same in Outlook for Mac and on mobile if you send from them.

Remove the link#

Work down this list until the line stops appearing in new messages.

1. Clear the checkbox. In Settings → Accounts → Signatures, edit each signature you use for new messages and for replies, clear Include a link to my bookings page in my signature, and save.
2. Delete pasted text. If you or a colleague once pasted the link into the signature body, it is now ordinary text. Delete the line and save.
3. Check every Outlook you use. Classic Outlook, Outlook for Mac and Outlook mobile have their own signatures. A link pasted into one of them stays until you remove it there.
4. Ask about an organization signature. If the line comes back after all of the above, or appears below your signature in sent mail but never in the compose window, your organization may add footers centrally with a signature tool or an Exchange mail flow rule. Only an admin can change those.

A 2026 Q&A moderator also describes a Turn off your bookings page option in the menu on the Bookings with me page. Microsoft Learn doesn't document that option and we haven't verified it exists today, so don't depend on it. Admins can turn Personal Bookings off for a user with the PersonalBookingsDisabled OWA mailbox policy setting (turning Bookings off for users), but Microsoft doesn't say whether that removes the signature line. Remove the line first, so nobody receives a dead link.

If the link in your signature is broken#

A link that opens a page where nothing can be clicked, or that says the link isn't valid, is a page problem rather than a signature problem. Re-copy the page link, replace the old one, and test it signed out. Why people can't book through your link covers the remaining causes: wrong link type, licence, admin policy and new-tenant delays. If you received a booking link from someone else and want to know what it is, see what an outlook.office.com/bookwithme link is.

BookingsXP is independent and not affiliated with or endorsed by Microsoft.